By Rebecca List
Employment Law Specialist
Tollers
NO doubt many of you have been inundated with invites to seminars to discuss GDPR, a new law coming into force on 25 May 2018 which will regulate the use of personal data, but what do you actually need to know.
Handy HR steps to follow: GDPR compliance affects the whole business so the management team need to take immediate action to avoid costly fines.
1. Make sure you have the resources to get ready. Getting compliant can cost time and money.
2. Carry out a data audit. What personal data do you hold and where and what do you do with it?
3. Ask yourself why you’re holding that data and do you actually use it?
4. Ask yourself if you have a legal basis for processing personal data?
5. Update your policies and review your employment contracts.
6. Review and update your internal processes. You’ll need to know how to restrict someone’s data if they ask or be able to detect security breaches;
7. Review and update any commercial contracts or contracts with third parties;
8. Appoint a person responsible for data protection compliance within your organisation;
9. Train those will be responsible for data protection compliance; and
10. Keep it under review! It’s important to stay compliant.
What does this mean to you?
Failure to comply with GDPR can result in a fine of up to ?20 million or four per cent of your global turnover, whichever is higher. There are also various criminal offences. Remember the Information Commissioner’s Office (ICO) is likely to be harder on those companies who have done nothing.
If you haven’t updated your handbooks or reviewed your contracts, now is the time to do it. At Tollers we’re here for you, so why not let us review your handbook and contracts and help bring them line so that they’re GDPR compliant? We can also review your commercial or third-party contracts and terms of business, so talk to Tollers.
We are happy to come out and see you to discuss your GDPR needs and see how you’re getting on with GDPR compliance. If you’d like us to visit then contact us on 01604 258558. We’re here for you.
