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The hidden risks of driving at work

Mat Kiff, Transport & Logistics Team Leader at BHIB Insurance Brokers, explains how driving at work is the most dangerous work activity that most people do in the course of their jobs

 

DRIVING for and on behalf of your employer contributes to far more work-related accidental deaths and serious injuries than all other activities. The HSE estimates that more than a quarter of all road traffic incidents may involve somebody who is driving as part of their work at the time, and states ‘Health and safety law applies to on-the-road activities and the risks should be effectively managed within a health and safety system’. This applies not only to company owned or leased vehicles but also to individuals’ vehicles that are used for business – these are commonly referred to as ‘Grey Fleets’.

At BHIB Insurance Brokers, we find that this is an area that companies often haven’t fully considered, or in some cases don’t have proper documented procedures in place, in order to minimise the risk and protect their staff. Additionally, such procedures can help ensure that the company is protected against any potential prosecutions should an incident occur.

There are many things a company should consider in terms of procedures, education and training but as a minimum the organisation should be checking:

* The vehicle is properly taxed, MOT’d and serviced

* The driver has a valid driving licence and business use insurance cover

* Documentary proof of the above, on request and at specified intervals

*The driver conducts regular vehicle checks

It is then the employees’ responsibility to follow the company’s rules and policies when using their own vehicle for work.

There are also many steps a company can take above and beyond this is order to create a safe driving culture such as:

* Introduce driving at work policy or fleet safety policy or driver handbooks.

* Ensure that all staff read and more importantly understand the policy and procedures and the reasons why they are issued.

* Lead by example from directors down.

* Highlight sensible journey planning including allocating time for breaks

* Have a clear process in place in the event of an incident to ensure staff receive the support that they need.

* Set minimum standards for all vehicles used for work

* Include the use of mobile phones within the safety policy. Even using a hands-free phone can seriously affect concentration

My team have many years’ experience in working with companies to manage their fleets effectively. To learn more you can contact Mat on or call us on (0330) 0241616.

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